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Accounting and Payroll Specialist

St. John's College

Annapolis, Maryland 21401
Job Type:
Job Status:
Full Time
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  • HR Generalist
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Job Details

Job Title:              Accounting/Payroll Specialist

Reports To:          Controller


General Purpose: The Accounting/Payroll Specialist is responsible for maintaining the general ledgers for multiple funds on a computerized accounting system in a timely and efficient manner. The Accounting/Payroll specialist is also responsible for payroll processing, cash management, and cash and other reconciliations.



  • Daily deposit and reconciliation of cash receipts;

  • Daily interface of gifts and events from Raisers Edge to the general ledger;

  • Collection and upload of timesheets into payroll system;

  • Process payroll and benefits

    • Prepare trial payroll and obtain Controller’s approval for final payroll processing;

    • Review all payroll changes for accuracy;

    • Process benefit vendor payments including 403b;

    • Coordinate year end W-2 processing;

  • Timely and efficient maintenance of assigned accounts in the general ledger to enable the monthly and annual closing of the books;

  • Prepare monthly reconciliations of assigned bank accounts;

  • Prepare quarterly reconciliation of all grants with the Development office;

  • Prepares monthly reconciliation and analysis of all gifts and restricted accounts;

  • Prepare standard and correcting journal entries for approval by the Director of Finance

  • Review and reconcile other general ledger accounts as assigned;

  • Monthly monitor and reconcile Life Annuity payments and investments;

  • Weekly record bookstore deposits;

  • Prepare and input A/P and ach payments for the Annapolis campus;

  • Assist with the annual audit preparation;

  • Prepare any A/P or ach payments as needed for the Annapolis campus;

  • Accept special assignments and work as backup to other Business Office functions;

  • Other duties as assigned.





QUALIFICATIONS to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

One to three years of relevant experience maintaining a general ledger for a diversified company with monthly reconciliation responsibility. Associate degree in business preferred or acceptable combination of education and experience. Experience with managing cash management functions of an organization and experience in higher education preferred. Experience with processing and updating payroll records preferred. Ability to operate Microsoft Excel and computerized accounting systems at an intermediate level. Effective written and verbal communication skills. Ability to solve practical problems and work independently with limited instructions in a fast-paced environment.

Ability to prioritize work with a sense of urgency. Excellent verbal and written communication skills, strong problem-solving and follow-up skills. Ability to communicate effectively, work collegially in the community, and understand and support the mission of St. John’s College. High level of personal integrity. Ability to pass background investigation including credit check.


Compensation: Grade 10- $20.23- 35 hour work week, excellent benefits

To Apply: Send cover letter and resume to

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