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Administrative Services Supervisor

Winston & Strawn


Location:
Washington , District of Columbia 20006
Date:
11/10/2017
2017-11-102017-12-10
Job Type:
Employee
Job Status:
Full Time
Shift:
1st Shift
Categories:
  • Administrative
Winston & Strawn
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Job Details

The Administrative Services Supervisor – Washington, D.C., functions as the lead local office support for the Office Managing Partner, the Regional Director of Administration – East (US), the Regional Senior Operations Manager – East (US) and local office departmental managers.  The Administrative Support Services Supervisor will assist with the day-to-day administration of the office and manage certain Washington, D.C. office staff. 

 

Duties & Responsibilities:

  • Works closely with the Regional Director of Administration – East (US),  to ensure that local office administrative needs are being met.  Coordinates office social events, fundraising initiatives and other special projects as assigned.

 

  • Functions as part of the local office and regional management teams, attending periodic meetings and working to meet office and regional goals.

 

  • Manages all aspects of the Washington, D.C. office legal secretarial services.   Creates and modifies secretarial assignments for attorneys and coordinates back-up support as needed. Establishes and maintains well-balanced assignments according to Firm staffing ratios.   Handles secretarial staff time and attendance, professional development, work performance concerns and the annual evaluation process.

 

  • Supervise the Administrative Support Assistant– Mid Atlantic by coordinating and prioritizing assignments for the assistant and work toward developing strategy for the evolution of the Administrative Support Assistant position.

 

  • With direction from the Regional Director of Administration – East (US), and the Human Resources Supervisor – Mid Atlantic, the Administrative Services Supervisor addresses and participates in counseling sessions regarding performance issues with secretarial staff.  Prepares performance/disciplinary memos and performance improvement plans; maintains accurate documentation.

 

  • Works closely with the Regional Senior Operations Manager – East (US),  and the local Facilities and Operations Supervisor on various aspects of space planning, facilities management and office operations. 

 

  • Conducts research on providing new services to the Washington, D.C. office.  Keeps abreast of new products and trends in law firm administration and make recommendations as appropriate.  Maintains relationships with vendors providing services to the Firm, ensuring high quality of service.

 

  • Ensures Firm and local office policies and procedures are implemented in a timely and appropriate manner.

 

  • Assists the Regional Director of Administration – East (US), and Regional Senior Operations Manager – East (US),  with preparing the Washington, D.C. office annual expense budget.  Liaises with leaders of various departments to make sure local office requirements are part of the budgeting process. 

 

  • Serves as lead project manager for the Firm’s monthly Political Action Committee (PAC)/FEC filing.  The Administrative Supervisor will work with the PAC Counsel and assume responsibility for compiling and submitting the monthly report and maintain accurate records of all submissions.

 

  • Provides spot support to various departments including but not limited to, Business Development, Attorney Recruiting & Development and Human Resources on an as needed basis.  Examples of responsibilities may include:  greeting Washington, D.C. office staff and attorney candidates, scouting event locations, running on and off-site client and firm events, etc.

 

  • Maintains an active membership in the national and local chapters of the Association of Legal Administrators (ALA). 

Requirements

 

QUALIFICATIONS:

Must be specifically listed on resume in order to be considered for this position:

  • Bachelor’s Degree required.

 

  • A minimum of 5 + years of experience in administration or other relevant support department of a law firm or professional services firm required.

 

  • Minimum of 2 + years of supervisory experience required.

 

Competencies:

  • Detail oriented, creative and eager to learn.  Proven ability to organize, prioritize, and multi-task in a time-sensitive environment while maintaining high standards of work quality and customer service.

 

  • Proficiency with MS Office Suite and other software.  Ability to create user-friendly spreadsheets, reports, agendas and presentations.

 

  • Ability to work overtime as needed.  At times the position may require more than the standard 37.5 hours per week to perform the essential duties.

 

  • Ability to interact with all levels of personnel and project a strong and positive image of the firm. Strong interpersonal skills are required to communicate with a diverse group of internal and external clients, attorneys and staff.

 

  • Highly developed oral and written communication skills.

 

 

Clearance of firm standard background check required.

We value diversity in our workplace. EOE/Minorities/Females/Vets/Disabled

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