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Benefits & HRMS Manager

City of Tampa


Location:
Tampa, Florida 33602
Date:
11/20/2017
2017-11-202017-12-20
Job Type:
Employee
Job Status:
Full Time
Categories:
  • Benefits
  • HRIS
City of Tampa
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Job Details

Introduction

This is highly responsible administrative and professional work in managing the recording and processing of personnel actions (pay and benefits) for municipal employees, directing the maintenance of central personnel records, and serving as systems administrator for the human resources management system (HRMS).  

Nature Of Work

Under administrative direction, the employee in this class administers and coordinates the personnel benefits, records and information systems. Work involves the application of technical knowledge and skill in benefit administration, records maintenance and human resources system projects and problems. Work is of unusual difficulty and requires the application of knowledge of principles, practices, and procedures of public personnel administration, federal and state laws and guidelines relating to job duties (e.g. public records law, COBRA, etc.) and software applications and work processes. It also requires extensive initiative and independent judgement in coordinating with Technology and Innovation (T & I) and Central Payroll to control the payroll/personnel system and to consult with managers and employees regarding the application of personnel policies and collective bargaining agreements. Work is reviewed by conferences, reports submitted, and results achieved.

Examples of Duties

Utilizes the City’s HRMS system to facilitate the collection, maintenance and reporting of personnel information.  Oversees processing and maintenance of comprehensive and up-to-date employee records. Ensures all personnel data transactions are entered into the system, including but not limited to salary administration, benefits enrollment and benefits changes.  

Monitors and generates reports relating to employee records; monitors employment/separation, correct pay rates; benefits balances; develops reporting systems.  

Directs the design and implementation of new functionality and related policies and procedures with the City, in partnership with T&I, Central Payroll and other departments as necessary.  

Consults with employees and retirees on benefits questions including but not limited to health insurance, life insurance, and deferred compensation.  Consults with vendors as necessary in order to resolve concerns.  

Develops the systems calendar that provides deadlines for payroll/personnel system for various processing events (weekly, bi-weekly, monthly, year-end); analyzes the premium register and coverage reports and resolves discrepancies.  

Oversees the bi-weekly certification of payroll; may review and process leave of absence requests, sick leave bank usage and temporary assignments as designee of Director of Human Resources.   

Monitors and generates reports relating to employee records; monitors employment/separation, correct pay rates; benefits balances; develops reporting systems.  

Maintains liaison with the Technology & Innovation Department, Payroll Division, pension administrators, operating departments and vendors on issues relating to the HRMS system.  

Manages the configuration and data set-up tables in the HRMS system, to ensure accurate edits and processing of transactions through the system.  

Analyzes the flow of employee benefits data and develops internal procedures, guidance, and training for staff to facilitate the timely and accurate update of employee information and benefits records.  

Develops on-line queries and reporting tools; coordinates with specialists in the Technology & Innovation Department as needed.  

Prepares reports and correspondence; assigns, develops and evaluates staff; manages unit budget and work processes.  

Performs troubleshooting in the processing or retrieval of employee benefits data in the HRMS.  

Participates in unit and system testing to ensure proper functioning of systems.  

Identifies changing systems needs due to legal or contractual changes affecting benefits.  

Completes the federal reporting required under the Patient Protection and Affordable Care Act.  

Performs related work as required.  

Knowledge, Skills & Abilities

Extensive knowledge of: modern management practices and procedures; modern office practices, procedure, and equipment.

Considerable knowledge of: principles, practices, and procedures of public personnel administration; federal and state laws and guidelines relating to job duties (e.g. public records law, COBRA, etc.); IT and computer applications to work processes.

Ability to: write and speak clearly and succinctly in a variety of communication settings; establish and maintain effective working relationships with city employees, health and benefit providers, and the general public; plan, assign, direct, and coordinate the work of professional, para-professional, and clerical employees in a manner that promotes full performance.

Requirements

Minimum Qualifications

Graduation from an accredited college or university with a bachelor’s degree (master’s degree preferred) in human resources, business or public administration or related field and five (5) years of experience in human resources, preferably personnel system and benefits administration; including three (3) years of supervisory experience; or an equivalent combination of training and experience.  Preference will be given to applicants with Kronos, TeleStaff, Oracle and Crystal Reports experience.

Licenses or Certifications

Possession of a valid driver’s license is required.

Certification as a Professional in Human Resources (PHR, SPHR, SHRM-CP or SHRM-SCP) is preferred.

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