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Valley Glen, California 91401
Job Type:
Job Status:
Full Time
1st Shift
  • Administrative
  • HRIS
  • Employee Relations
  • Employment/Recruitment
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Job Details

Responsibilities and duties:

  • Work with the Head of School and CFO in support of the School's Strategic Plan
  • Serve as the school HR strategist identifying HR needs of the school.
  • Design, development, implementation and review of recruitment procedures for staff across the school, in particular, contributing to new staff induction, training and retention, recruitment procedures, and the smooth transition and on-going support for new staff
  • Design, development, implementation and review of assessment and reporting systems for human resources and administration staff, in conjunction with the school leadership team
  • Develop, implement and maintain effective compliance with applicable employment regulations, including employee training
  • Recommend changes in policies and procedures to school administration
  • Have overall responsibility for the school administrative systems and procedures including but not limited to front office support services, maintenance and facilities, catering, and security.
  • Serve as administrative team leader, coach and advocate for administrative staff
  • Counsel and advise staff on personal and work related issues including providing guidance and direction to management team and employees on human resource related topics
  • Oversee employee benefits and ensure effective and timely communication of information related
  • Oversee employee onboarding, orientation, exit processes, and document completion
  • Manage and implement personnel policies; complete implementation and manage Human Resource data base  (ADP)
  • Research and recommend relevant insurance products (fidelity bond, property and casualty, management errors and omissions, etc.).  Maintain relevant insurance files.
  • Negotiate related contracts, manage relevant vendor relationships, liaison with facility manager and oversee office operations
  • This position oversees all aspects of the daily operation of school in collaboration other senior administration and assistance from the Facility department
  • Initiating the process of selecting outside vendors for daily operation of the school, strategic planning, master planning, selection of architects, contractors, and other professional services as needed. (Security, Janitorial, Landscaping, and others)
  • Communicate and ensure compliance and consistency with office practices and policies and compliance with all employment related laws
  • Complying with local, state, and federal regulations
  • Work with staff and management to facilitate staff development and training opportunities
  • Perform exit interviews and handle the entire process of employee separation including follow up and paperwork
  • Annual renewal of employee contracts and Summer Camp contracts
  • Prepare and maintain accurate job descriptions and oversee correct FLSA classification of jobs
  • Keep informed and up to date regarding industry standards and best practices related to non-profit personnel management
  • Maintenance and annual update of the School’s personnel policies and procedures, employee handbook, and personnel forms
  • Collect and analyze human resource data for internal and external reporting
  • Provide daily supervision for the Front Office and mid management administrative staff.
  • Hold regular periodical review meetings with staff to evaluate the effectiveness of human resources and administration (all non-faculty employees)
  • In conjunction with the leadership team, attend regular review meetings to identify and discuss staff requiring support
  • Make certain that all administrative systems and processes are highly reliable, finely tuned and well delivered with an aim toward pro-action rather than reaction
  • Update the organization chart based on organization’s needs and employee movements.
  • Other duties as assigned by the Head of School and CFO


Skills and Experience Required

  • Undergraduate degree in Human Resource or related field (e.g. Human Resource/Organizational Development or Business Administration)
  • SHRM or HRCI or equivalent certification a must.
  • 7-10 years of professional experience with at least 5 years of progressive and hands-on HR generalist experience and 3 years in customer support and administrative services roles; 3-5 years supervisory experience.
  • Must have a working knowledge of? and be current with all relevant employment related laws; Experience with developing an HRIS for a staff of at least 75 people
  • Broad knowledge and experience in employment law, compensation, benefits administration, organizational planning and development, employee relations, safety, training and development and office administration.
  • Must have basic computer skills in Microsoft Office applications and HRIS on ADP.
  • Must be accurate and efficient, high energy, and comfortable performing multifaceted projects in conjunction with day-to-day activities

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