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HR Coordinator

Harris County Emergency Corps


Location:
Houston, Texas 77032
Date:
05/27/2017
2017-05-272017-06-26
Job Type:
Employee
Job Status:
Full Time
Categories:
  • HR Generalist
  • Administrative
  • Benefits
  • Employee Relations
  • Employment/Recruitment
Harris County Emergency Corps
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Job Details

The Human Resources Coordinator shall be responsible for assisting the Senior HR Coordinator in the day-to-day operations of the Human Resources department as it relates to on boarding, employee file management, and the group benefit programs (group health, dental, vision, short-term disability, worker’s compensation, life insurance, AD&D plan, retirement plan) while providing excellent internal customer service to the employees.

The following duties are not inclusive of all responsibilities and the incumbent may perform other duties as assigned by the Senior HR Coordinator or VP of Administration:

PRINCIPAL DUTIES  AND RESPONSIBILITIES:

  • Attentively manage employee requests and effectively handle employee relations with promptness and courtesy.
  • Respond to and provide assistance with internal and external HR related inquiries or requests.
  • Ensure confidentiality on all work-related matters; position requires a high degree of discretion, flexibility and patience.
  • Produce and submit general HR reports upon request to management and other departments.
  • Fulfill Meeting Room reservation requests.
  • Facilitate monthly rewards and recognition programs and assist with other special events for staff.
  • Assist with recruitment efforts and facilitate the on boarding process.
  • Assist with monthly hiring process by reviewing applications and resumes, creating applicant profiles in HR software, performing reference checks, background checks, scheduling interviews, and establishing an interview panel.
  • Provide offers of employment and pre-employment requirements to those selected for a position.
  • Process new hire evaluations and exit interviews.
  • Ensure all pre-employment and annual employment requirements are met and maintain personnel files in compliance with applicable legal requirements.
  • Assist with enrollment and benefit situations.
  • Review insurance enrollment forms for accuracy and coordinate enrollment with third-party administrators for group benefit programs (health, dental, vision, short-term disability, worker’s compensation, life insurance, AD&D, EEAP, EAP and retirement plan)
  • Manage and track FMLA benefits.
  • Ensure compliance with Workers Comp, OSHA, DOL and COBRA guidelines by maintaining logs, preparing letters, and disseminating paperwork as needed.
  • Assist with Medical and Tuition reimbursements as needed by SR HR Coordinator.
  • Maintain knowledge and compliance with Federal and State regulations concerning employment.
  • Assist with any additional duties as directed by the SR HR Coordinator or VP of Administration.

 

Requirements

EDUCATIONAL REQUIREMENTS

  • Minimum of a two year college degree and/or three years of experience.
  • Ideal candidate will have knowledge of Human Resources responsibilities, general administrative responsibilities and be familiar with laws on HIPAA, Privacy, OSHA, and Employment related topics.

TECHNICAL REQUIREMENTS:

  • Extensive knowledge of a variety of computer software applications, especially Microsoft Office software. Microsoft Dynamics experience preferred.
  • High level of interpersonal skills to handle sensitive and confidential situations and documentation.
  • Knowledge of office administration procedures.
  • Attention to detail in composing and proofing materials, establishing priorities and meeting deadlines.
  • Excellent spelling, grammar and written communication skills.
  • Excellent telephone and oral communication skills.
  • Ability to maintain a high level of confidentiality.
  • Ability to operate most standard office equipment.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from groups of trainees, managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

INTERPERSONAL

Demonstrates effective customer service and project management skills. Documentation of Conflict Resolution and Diversity Training preferred. 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and smell. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals 

with disabilities to perform the essential functions.

While performing the duties of this job, the employee exposed to a normal office environment.

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