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HR Generalist / Office Manager

AC Global Risk


Location:
Napa, California 94559
Date:
09/19/2017
2017-09-192017-10-19
Job Type:
Employee
Job Status:
Full Time
Categories:
  • Administrative
  • Employee Relations
  • Health, Safety, Security
  • HR Generalist
  • HRIS
AC Global Risk
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Job Details

AC Global Risk is a fast-growing specialized Risk Management Company based in Napa, California, with a unique portfolio of screening, vetting and threat identification systems designed to accurately identify human-based risks. They are looking for an HR Generalist/Office Manager to provide a wide range of support services for the Company’s Management, including, but not limited to General HR and Office Management responsibilities, Executive Assistant duties, and management support duties. The ideal candidate for this position will have expertise in Human Resources, General Office Administration, be proficient in MS Office applications (Outlook, Word, Excel, PPT, etc.), and possess the interpersonal skills required to professionally interact with customers, employees and International clientele.  

  • Provide administrative support and day-to-day support in areas of recruiting, on-boarding, benefits administration, and HRIS administration
  • Coordinate the recruiting/new hire processes (review and update job descriptions, screen applications, conduct initial interviews, oversee all logistics for follow-up interviews; reference checks, maintain candidate database and ongoing candidate communication)
  • Coordinate on-boarding logistics, and new-hire paperwork, for all new-hires, interns and volunteers
  • Drive HR and administrative projects as needed, i.e. reconcile benefits documentation, update HR and recruiting databases; collect, process, track and communicate paperwork and other important information with the appropriate parties 
  • Administer employee benefits including but not limited to, responding to inquiries, enrollment, maintaining accurate records, monitoring time off, FMLA leave, etc.
  • Maintain the company’s HRIS and ensure the integrity of data within the system
  • Maintain calendar appointments (scheduling, coordinating, confirming), conferences, teleconferences, and travel (international and domestic)
  • Heavy contact management in Outlook and possible CRM database
  • Prepare ad-hoc reports by collecting and analyzing information
  • Assist in day-to-day administrative efforts including filing, answering phones, ordering of supplies, and maintaining a professional atmosphere in the office
  • Greet visitors, act as Gatekeeper 

Requirements

  • Steady work history - At least 7 years’ experience
  • Strong interpersonal written and oral communication skills
  • Friendly and outgoing demeanor
  • Strong project management ability as well as proven organizational and analytical skills
  • Proactive with excellent follow-up skills
  • Excellent time management and organization skills and demonstrated ability to handle multiple high priority tasks concurrently
  • Ability to establish operating rhythms with executives
  • Keen attentiveness to detail and ability to anticipate needs
  • Comfortable in a fast pace environment and small firm culture
  • Ability to work under pressure and meet deadlines (multi-task and prioritize)
  • Computer savvy & able to learn new software programs quickly
  • Flexibility – willingness and ability to adapt to changes in procedure, responsibility or assignment
  • Excellent written and verbal communication skills
  • Professional presence and personality
  • Team player who takes pride in the company and the work that is produced
  • Bachelor’s Degree not required but preferred or at least four years of Human Resources and related administrative work experience
  • Two years of experience specifically in Recruiting/HR/Administrative support
  • Proficiency in the Microsoft Office Suite of programs
  • Ability to speak one foreign language, preferably Spanish, is desirable
  • Passion for our mission and interest in trust, security and safety
  • Ability to embrace, understand and encourage a culture that focuses on achieving an important mission and has strong values;  comfortable engaging with international customers; and an understanding of dealing with confidential information.
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