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HR Generalist

Albourne Partners


Location:
San Francisco, California 94111
Date:
01/10/2018
2018-01-102018-02-09
Job Type:
Employee
Job Status:
Full Time
Categories:
  • Benefits
  • Employee Relations
  • Employment/Recruitment
  • HR Generalist
Albourne Partners
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Job Details

Job Summary:

  • The HR team is responsible for managing, advising and co-ordinating on all aspects of Albourne’s global Human Resources (285 employees across 12 locations).
  • The HR Generalist role is to act as a generalist by maintaining and enhancing the organisation’s human resources by planning, implementing and evaluating employee relations and human resources policies, programmes and practices.
  • The Generalist is also responsible for the coordination of the local HR program and team within their assigned region with reporting lines into the regional head on a daily basis


Accountabilities/responsibilities:

Management of Local HR team

  • Management and Monitoring of effectiveness and efficiency
  • Continuous consulting and problem solving with team members on requests that come in and on how to resolve, correct if need be, or best respond.
  • Doing initial screening, assessment and interviews for potential candidates for open HR & OM positions
  • Training of new joiners to the team on processes and procedures as well as continuous training and development of team members on new processes and initiatives within Albourne

Reporting

  • Coordinate with other HR Generalists to develop metrics to be produced and shared during local regional operating committees
  • Production of the monthly HR metrics for discussion during the regional operating committee and to be shared with Head of HR to be aggregated and shared during global operating committee

Recruitment & selection and induction/onboarding

  • Liaise with Head of HR re approvals for additional/replacement resources
  • Liaise with local hiring manager, preparation of job description, drafting ads, CV screening
  • Interview, preparation of contract and new joiner documentation, co-ordination of screening and background checks with service provider
  • Induction on company /team procedures, benefit set-up, regulatory set-up

All ongoing administration associated with the above

  • Review at end of probationary/introductory periods
  • Updating of job requirements and job descriptions for all positions
  • Input and maintenance of employee data on HR database
  • Maintain both historical and current data

Employee Relations

  • Provide support and guidance to line managers and preparation of documentation relating to policies (e.g. poor performance/redundancy, disciplinary, dismissals, grievance, harassment)
  • Consulting with internal and external lawyers, as necessary, to ensure legal HR compliance, and provide advice and support to managers relating to this

Co-ordination of global policies and procedures

  • Liaise with Head of HR to ensure consistency across the HR function as relates to HR policies and procedures
  • Ensure local Handbook kept up to date and reflects legislation changes

Management of employee benefits

  • Maintain employee benefit schemes
  • Keep employees informed of schemes available and how these operate
  • Manage renewal of schemes and make recommendations to regional operating committee

Performance Management

  • Assist with process and join review meetings

Leaves

  • Preparation of all related documentation & correspondence
  • Conduct maternity risk assessment
  • Maintain communication and ensure smooth return to work

Holiday and sickness management

  • Record-keeping of absence
  • Monitoring of absence patterns and relevant reporting to managers and regional operating committee

Immigration, Visas & Relocation/Secondment

  • Negotiation and confirmation of relocation package with EC, managers & employee
  • Research and completion of relevant paperwork to obtain necessary permit
  • Liaison with immigration lawyers/ border agency
  • Ongoing immigration reporting and monitoring of Group employees’ visa status

Payroll (if applicable to region)

  • Process payroll in a timely and accurate manner
  • Liaise with payroll bureau, auditors and tax advisors as required to ensure necessary filings completed

Exit Procedure

  • Supervision and co-ordination of closure with employee, manager, payroll, and IT
  • Conduct exit interview and provide feedback to HR team

Professional and technical knowledge

  • Maintain required knowledge by attending educational workshops/seminars, reviewing professional publications, establishing personal networks
  • Conduct exit interview and provide feedback to HR team

Training & Development

  • Organize local trainings for managers & colleagues on various HR topics (examples; leadership, performance reviews, people management)
  • Upon request, develop training materials for internal manager & colleague training

Project work

  • Ad hoc projects relating to the HR function, as requested by Head of HR

Requirements

  • Bachelor’s degree from an accredited college/university required.
  • Relevant prior work experience in HR
  • Systems literacy (Microsoft Office)
  • Proactive self-starter, proficient time management and multi-tasking
  • Professional demeanour and strong interpersonal skills.
  • Abide by the HR Group policies and procedures as well as the Albourne Group’s policies and procedures including but not limited to compliance and HFDB filing.
  • Attendance at annual company event as requested
  • Compliance with the Compliance Manual and other Albourne Policies and procedures
  • Travel (upon request)
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