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HRIS Specialist

Kirkland & Ellis


Location:
Chicago, Illinois 60654
Date:
05/08/2017
Job Type:
Employee
Job Status:
Full Time
Shift:
1st Shift
Categories:
  • HRIS
Kirkland & Ellis
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Job Details

About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms. Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

The Chicago office is seeking an HRIS Specialist who will support the overall efforts of the Firm’s Human Resource (HR) department, with a concentration on data integrity and business processes relating to the data maintained within the Firm’s HR system, PeopleSoft.

Essential Job Duties Include:

  • Develop and execute project plans. Includes identifying requirements, defining project goals, tracking decisions, outlining and documenting tasks, working closely with assigned resources, overseeing implementation, and delivering on outcomes. This will include creating and executing detailed test plans. Projects can be limited in scope such as targeted data clean-up on a specific field, or broader in scope such as HR process redesign resulting from new or updated functionality.
  • Creating and updating SOPs, business process flows, user reference guides, and business forms used by internal departments to submit data for entry. Evaluate existing processes for improvement. This involves developing a toolkit of best practices and resources.
  • Collaborate with team members to coordinate work effort for key cyclical activities including responding to audit requests, onboarding new associate class, processing open enrollment benefits changes, and other projects, as assigned.
  • Lead data validation efforts between the HR and Payroll modules using a variety of reporting tools including PeopleSoft and Excel. The Specialist is responsible for investigating discrepancies, proposing solutions, and managing resolution efforts with various departments including HR, Payroll, Benefits, Timekeeping, and HR Applications.
  • Perform data integrity audits. Propose and implement solutions to ensure a high level of data integrity.
  • Respond to ad hoc requests for data.
  • Support testing and implementation activities for PeopleSoft upgrades, system enhancements, and bug fixes.
  • Support effective onboarding and training of new team members on PeopleSoft, training internal staff on the Firm’s HR data definitions, and also on how to run standardized queries.
  • The Specialist will be expected to complete accurate and timely data entry into PeopleSoft for certain new hires, job changes, organizational changes, compensation updates, and other complex transactions. It is expected that the Specialist will spend an average of about 30% of her/his time completing data entry tasks.

Requirements

The ideal candidate will possess a Bachelor's degree in HR or equivalent experience along with 5-7 of HR experience including at least 3 years of HR systems experience, preferrebly in PeopleSoft. Additional requirements for success are a strong customer service orientation and the ability to maintain the highest level of confidentiality at all times, experience leading HR process improvements and information-related projects, strong written and verbal communication skills; must be skilled with drafting communications and procedural documents, and analytical ability, organizational skills, acute attention to detail, excellent follow-through skills, as well as keen judgment and problem-solving skills. The ideal candidate can effectively multi-task, is an entrepreneurial self-starter, meets concrete deadlines, and is a strong team player.

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