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Human Resource Analyst

Coast Community College Distrcit

Costa Mesa, California 92626
Job Type:
Job Status:
Full Time
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Coast Community College Distrcit
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Job Details

Coast Community College District


Human Resource Analyst

Job# D-024-18

Salary: $64,005.00 - $86,291.00 Annually

Deadline: 11/22/17


Full job description and OFFICIAL application available ONLY at:



Under general direction and within a broad framework of employment laws, Board policies and procedures, and collective bargaining agreements, perform a variety of highly responsible, complex and specialized paraprofessional duties involved in the human resources function for the District.  Provide leadership for and coordinate human resources activities with the district human resources team, other departments, district administration, campuses, and employee associations. Interpret and apply appropriate laws, policies and procedures, and collective bargaining agreements in daily actions and decisions.  Monitor employment services activities and personnel records, exercising lead responsibility for the accurate and timely handling of Board agenda personnel items and all employment services actions.


Distinguishing Career Features: 

The Human Resources Analyst represents a senior level contributor within a technical and professional career path.  Advancement to Human Resources Analyst is based on need, qualifications, and the ability to be a subject matter leader in programs that have District-wide span, such as in, new employee processing, records (HRIS) and status changes, labor contract language, compensation, benefits, and employee engagement programs.


Essential Duties and Responsibilities: 

Attend to details of classified, academic and administrative employment not requiring the immediate attention of the Director; organize and provide effective, timely human resources support to employment services team, payroll, staff and administration; assist with projects and initiatives as assigned. 

Assist as needed in all functional areas of human resources; assist the Director with research and resolution of difficult and complex issues; train and oversee the work of human resources specialists, as assigned.

Audit and verify the initial salary placement for academic employees as calculated and recommended by the Human Resources Specialists; determine salary adjustments; ensure placement standards and compliance with collective bargaining agreements. 

Prepare and oversee the processing of academic, classified, and management personnel, as assigned. 

Prepare and initiate the process for determining the academic personnel order of employment (seniority).

Monitor assignments for part-time faculty to ensure compliance with Education Code provisions.

Monitor full-time and part-time faculty assignments to ensure instructors meet State Minimum Requirements; respond to questions from college personnel regarding minimum requirements; assist and serve as a resource on Equivalency, as needed.

Collect and maintain data utilizing appropriate technology to manage information; create and audit statistical and informational reports on matters within the scope of assignment using a variety of formats.

Serve as a subject lead for others on the most current policies, procedures, and practices governing employment services.  

Serve as a subject matter specialist in applying the compensation system to advance faculty and staff eligible for longevity, professional development or other forms of adjustment. 

Assist with the development and evaluation of, and provide oversight for new employee orientation and onboarding programs.

Consult with management and staff in group and individual settings.  Provide up-to-date information on hiring requirements.

Facilitate periodic meetings with employment services staff.  Communicate new programs, policies, procedures, and services of the department.  Facilitate processes for problem solving and customer support.

Independently compose letters to employees on a variety of status topics such as, but not limited to personnel status, job classification/compensation, and emerging requirements such as those for certification and licensing. 

Oversee and initiate updates related to employment documentation, forms, and related information.

Provide human resources related solutions and guidance in compliance with applicable laws, policies, procedures and collective bargaining agreements, or referral to higher authority when appropriate.

Perform other duties as assigned that support the overall objective of the position. 


Working Conditions:

Work is performed indoors in an office environment with minimal health and safety considerations.


Conditions of Employment

This is a full time, 12 month per year position. The normal hours of work are to be arranged between 8:00 a.m. and 5:00 p.m., Monday through Friday. The effective date of employment will be arranged with the supervisor.


The District provides medical, dental, and vision insurance for the employee and eligible dependents and life insurance for the employee.


Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910).

The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individual's interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.


Coast Community College District is an Equal Opportunity Employer


Minimum Qualifications

Knowledge and Skills:

The position requires specialized technical knowledge of the principles, practices, and procedures associated with human resources management in education and public service environments.  Requires a working knowledge of provisions of employee bargaining agreements.  Requires in-depth knowledge of district board personnel policies and procedures.  Requires demonstrated skills at accessing relational databases, verifying numerical and demographic information, and entering information in data system(s).  Requires a working knowledge of the laws, regulations, and policies governing assigned human resources functions. Requires well-developed knowledge of English language, punctuation, syntax, and grammar to prepare independent correspondence.  Requires sufficient math skills to perform mathematical calculations related to the assignment.  Requires well-developed human relation skills to convey technical concepts to others, to deal with sensitive and confidential information, to give instructions and training, and to facilitate training and discussions in individual and small group settings.  Requires special skill at facilitating small group processes, for resolving problems with quantitative and qualitative dimensions, and optimizing actions with diverse groups of staff.



Requires the ability to carry out the objectives and duties of the position.  Requires the ability to analyze problems, prepare reports, and develop recommendations on personnel actions that are fair and in compliance with applicable policies, procedures, law, and bargaining agreements. Requires the ability to perform research and analysis.  Requires the ability to learn, apply, and interpret District policies, procedures, and rules pertaining to human resources.  Requires the ability to conduct training and facilitate group processes in formal settings.  Requires the ability to gather and analyze data and develop conclusions and recommendations.  Requires the ability to plan, organize, and prioritize work processes in a high volume environment in order to meet schedules and timelines.  Requires the ability to communicate technical information and to interact with a wide variety of groups and individuals inside and outside the organization.


Education and Experience:

The position typically requires a Bachelor's degree in business, human resources, psychology, education or related discipline and two years of experience in a human resources function.  Other combinations of higher education and extended experience may substitute.


Licenses and Certificates:

May require a valid driver's license.


Physical Abilities:

The position incumbent must be able to function indoors in an office environment engaged in work of primarily a sedentary nature.  Requires ambulatory ability to sit for extended periods of time, to utilize microcomputers and peripheral equipment, accomplish other desktop work, and to move to various office and school site locations.  Requires the ability to use near vision to read printed materials.  Requires auditory ability to carry on conversations in person to one-on-one and group settings and over the phone.  Requires the ability to retrieve work materials from overhead, waist, and ground level files.  Requires manual and finger dexterity to write, use a computer and keyboard at an acceptable rate and operate office equipment.

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