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Human Resource Specialist

City of Kingsville


Location:
Kingsville, Texas 78363
Date:
12/05/2017
2017-12-052018-01-04
Job Type:
Employee
Job Status:
Full Time
Shift:
1st Shift
Categories:
  • Benefits
  • HR Generalist
  • HRIS
  • Employee Relations
  • Communications
City of Kingsville
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Job Details

Job Summary/Scope

Responsible for moderately complex Human Resources tasks including, but not limited to benefits administration, HRIS records maintenance, personnel files, technical support, and staffing coordination.  Provides information and assistance within scope of responsibility to both internal and external customers.

ESSENTIAL JOB FUNCTIONS:

1.      Answers inquiries for information on topics such as employment opportunities and requirements, benefits, personnel policies, procedures, practices, and salaries.

2.      Maintains positive working relationships by utilizing principles of good customer service.

3.      Assists in coordinating recruitment activities by placing advertisements, conducting background checks, preparing new hire documentation and facilitating the New Hire Orientation Process.

4.      Communicates benefits in a thorough manner ensuring employees understand the plans and tracks employee eligibility.

5.      Maintains personnel files and confidential records; classify, file and locate a variety of materials according to established practices and procedures; and extract and compile a variety of statistics for reporting purposes.

6.      Analyze and recommends forms and procedures in work simplification; methods of improvement related to personnel activities; keeps reference/resource information up to date.

7.      Prepares correspondence, reports, memoranda, forms and related materials from rough draft, corrected copy, or verbal instruction; proofread and check typed materials and reports for clerical and mathematical accuracy, completeness and for compliance with established standards and procedures.

8.      Assists with administration of FMLA and COBRA programs by mailing notification letters and tracking participants on spreadsheets.

9.      Processes employee data and status change forms for employee actions and assures the maintenance of accurate and current information in personnel files and HRIS.  

10.    Coordinates health, life and disability insurance enrollments and communicates with service providers concerning routine administration of programs such as reconciliation of enrollments to billing.

11.    Maintains high standards of confidentiality of employee records and information.

Ø  Perform other duties as assigned.

Requirements

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

- Extensive knowledge of computer software (Microsoft Office Suite)

- High level of interpersonal skills to handle sensitive and confidential situations and documents

-  Ability to operate most standard office equipment

-  Attention to detail in composing, typing and proofing materials, establishing priorities, and meeting deadlines.

-  Excellent telephone and oral communication skills.

-  Ability to maintain a high level of confidentiality

-  Excellent spelling, grammar and written communication skills.

-  Read, interpret, and apply pertinent rules, regulations, standards and procedures.

-  Prepare and maintain confidential, technical and statistical records and reports.

-  Use initiative and sound independent judgment within scope of responsibility.

-  Organize, prioritize and coordinate work activities.  

MINIMUM QUALIFICATIONS:

Four (4) years of Human Resources experience with a knowledge of benefits administration, Human Resource Information System (HRIS) administration, records retention, and staffing experience; Associate’s degree with major course work in human resources or related business administration. PREFERENCE: Bilingual English/Spanish; SHRM Certification ACCEPTABLE EQUIVALENCY: Any combination of education and experience providing the required knowledge, skills and abilities.

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