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Human Resources Coordinator

Brooklyn Academy of Music (BAM)


Location:
Brooklyn, New York 11217
Date:
04/06/2017
Job Type:
Employee
Job Status:
Full Time
Categories:
  • HR Generalist
  • Administrative
  • Employment/Recruitment
  • HRIS
Brooklyn Academy of Music (BAM)
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Job Details

Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks our new Human Resources Coordinator! We're looking for a skilled project manager who is highly organized, self-motivated and has a great sense of humor! This role coordinates the operations of the HR Department, including HRIS and Recruitment and acts as first point for HR related inquiries (internally and externally). This is an ideal position for someone looking to advance their HR career by working with a large institution and getting exposure to a wide variety of HR topics.

Reports to: Senior HR Manager

DUTIES AND RESPONSIBILITIES

HRIS Management

  • Creates and supports a variety of reports utilizing the appropriate tools, automating where possible
  • Develops, optimizes and maintains BAM’s HRIS
  • Assists in weekly payroll processing
  • Assists Benefits Manager with accrual questions/concerns
  • Train employees on HRIS best practices
  • Assist employees with HRIS use
  • Processes personnel changes
  • Troubleshoots bugs/errors in HRIS

Recruitment Coordination

  • Advertise all job openings and increase visibility
  • Work directly with candidates, hiring managers, and teams to schedule interviews & provide information
  • Oversee intern recruitment process including – post positions on various school and recruitment websites, screen resumes for all internship positions, assist hiring managers in scheduling interns
  • Maintain data accuracy in ATS
  • Perform Reference Checks; run and analyze background checks
  • Assist in representing BAM Recruitment on social media
  • Maintain documentation on interviewed candidates
  • Ensure current job descriptions are on file for all positions
  • Maintain HRresumes email address

General HR Duties

  • Process unemployment claims
  • Distribute weekly company newsletter
  • Act as the first point of contact for HR related inquiries for BAM employees
  • Administrative duties including organizing and filing confidential documents, faxing, copying and shredding
  • Dispose of benefit, payroll & HR records according to record retention guidelines
  • Respond to employee verifications and requests for information
  • Maintain and order office supplies as needed
  • Sort and distribute departmental mail, faxes, etc.
  • Prepare and organize departmental POs, and credit card expenditures
  • Maintain HR office’s efficiency and organization
  • Ad-hoc projects

Volunteer (BAMbassador) Program

  • Oversee scheduling of volunteer shifts
  • Recruit volunteers
  • Act as point of contact for all volunteers

Check us out on Twitter and Instagram at #BAMCareers!

Requirements

MINIMUM QUALIFICATIONS

  • At least one year of professional work experience in an office environment, preferably HR
  • Extensive and advanced knowledge of Microsoft Excel and other business intelligence reporting tools.
  • Flexible schedule required (periodic early evening/early morning work)
  • Bachelor’s Degree or equivalent experience
  • Excellent computer skills in Outlook, Word and PowerPoint
  • Excellent written communication skills
  • Some proficiency with mathematical formulas and budgets

PREFERRED QUALIFICATIONS

  • Experience with HRIS software preferred
  • High level of confidentiality
  • Extroverted personality
  • Ability to multi-task and interact in a friendly and professional manner
  • Ability to demonstrate patience
  • Team player, customer service oriented
  • Resourceful and motivated
  • Highly organized and detail oriented
  • Proactive problem solving skills
  • Ability to work independently

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