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Human Resources Facilitator

Jefferson County Schools

Charles Town, West Virginia 25414
Job Code:
Job Type:
Employee, Contract
Job Status:
Full Time
  • Administrative
  • Employee Relations
  • Employment/Recruitment
  • Training/Development
  • Diversity
Jefferson County Schools
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Job Details


Job Description


POSITION:                 Human Resources Facilitator


SUPERVISOR:           Chief Human Resources Officer


FLSA STATUS:          Exempt


EMPLOYMENT         Minimum 200 days annually, pursuant to WV Code

TERM:                        §18-5-45; extended employment terms established



SALARY:                    Pursuant to WV Code §18A-4-2, in accordance with Jefferson County Administrative Salary Schedule, commensurate with experience and education level


EVALUATION:          Performance in this position will be evaluated by the Chief Human Resources Officer and in accordance with WV State Code §18A-2-12, WV State Board Policy 5310, and JCBOE Evaluation Policy


JOB SUMMARY:       Assist the Chief Human Resources Officer in overseeing,     Planning, directing, implementing, and monitoring all HumanResources policies and activities.


PERFORMANCE RESPONSIBILITIES: (In accordance with WV Code §18A-2-9)

  • Direct the hiring assignment of service personnel
  • Coordinate the evaluation program for service personnel
  • Oversee the maintenance of service personnel application forms that obtain information necessary to facilitate initial screen and contribute to sound decision making on final recommendation for appointment
  • Coordinate the procedures for posting service personnel vacancies and accepting applications and bid requests in a timely and accurate manner
  • Coordinate procedures for required training and competency testing of all service employees
  • Oversee preparation of service personnel agenda items and insure correspondence is provided in an organized, systematic, timely, and accurate manner
  • Insure that seniority records for service personnel are maintained in an accurate and organized manner
  • Maintain an organized system to annually identify employees to be placed on transfer and on the preferred recall lists
  • Insure that all statutes, policies, and regulations related to hiring and assignment of staff are observed
  • Monitor the continual updating of HMS
  • Coordinate in-service training for new service personnel
  • Monitor employee leave usage, particularly usage of unpaid leave
  • Insure that service personnel files are accurately maintained and secured
  • Coordinate grievance activities (i.e. form distribution, working with counsel, monitoring of timelines, etc.) Assist Board counsel in researching information needed to respond to litigation and to discrimination claims
  • Maintain and update a file of job descriptions for all service positions in the school system
  • Assist evaluators with improvement plans, observations, and documentation
  • Stay abreast of State Department of Education and state legislation changes and developments in staff evaluation
  • Assist in the development of policies and regulations as related to personnel
  • Serve on committees to address personnel issues
  • Respond to questionnaires, surveys, and requests from organizations and individuals
  • Verify personnel on the state certified list for service personnel
  • Assist in determining staffing needs during budget preparation
  • Maintain and provide personnel data as required for State, Federal, and County reports
  • Oversee the development and processing of contracts for service personnel
  •  Coordinate an exit interview program with information summarized, written, and provided to service personnel staff
  • Keep the Chief Human Resources Officer and the Superintendent informed of pertinent developments and events and seek counsel and/or approval on critical issues
  • Responsible for the preparation of Federal, State, and County reports
  • Coordinate agreements among Universities, Colleges, and other institutions of Higher Education for student internships, student teaching, and other engagements
  • Perform other duties as assigned by the superintendent, general counsel, and/or immediate Supervisor


Master Degree; valid teaching and administrative certificate licensing the individual to teach/administer in the specializations and grade levels, pursuant to WV Code §18A-3-2; Criminal background check conducted pursuant to WV Code §18-5-15c and/or §18A-3-10, as appropriate; Meet the qualifications outlined in WV Code §18A-3-2a and §18A-2-9.


  • Master’s Degree in school administration
  • Hold, or is eligible for, a valid West Virginia administrative certificate at the appropriate programmatic level, preference will be given for years experience as a building principal
  • Completion of, or willingness to promptly attend and complete the WV Evaluation Leadership Institute
  • Minimum five years of successful school administrative experience
  • Knowledge of West Virginia School Law
  • Experience in supervision and evaluation of employees
  • Demonstrated ability as a self-starter with little need for constant supervision or direction
  • Possess ability to work collaboratively and in a consulting role as needed with all stake holders
  • Possess strong verbal and written skills
  • Possess strong analytical, organizational, and customer service skills
  • Prior experience that indicates demonstrated ability to work cooperatively and effectively with others, to support the position of the Chief Human Resources Officer, and to work effectively as a member of an educational team
  • Knowledgeable in County, State, and Federal policies
  • Demonstrated ability to integrate computers and technology in educational Leadership programmatic level
  • Demonstrates self-control
  • Maintain or upgrade skills by working toward self-improvement, reacting favorably to constructive criticism, and attending in-service training and available workshops

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to reach, stand, walk, lift, grasp, write, talk, hear, see, use technology such as computers and multimedia equipment, and use repetitive motions. While performing the duties of this job, the employee may frequently lift and/or move at least 10 pounds of materials.


Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff members.



The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Most commonly, the educational setting is indoors with outdoor settings for recess and field trip activities. The noise level in the work environment is low to moderate (20-60 dB). Exceptions include gymnasiums as well as vocational/technical laboratories where noise levels may be moderate to loud (60-90 dB).


The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Superintendent or his/her designee.


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