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Human Resources Manager

Wallis Annenberg PetSpace

Los Angeles, California 90094
Job Type:
Job Status:
Full Time
1st Shift
  • Administrative
  • Benefits
  • Employee Relations
  • Employment/Recruitment
  • HR Generalist
Wallis Annenberg PetSpace
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Job Details

  • Ensure compliance with all federal and state government requirements dealing with Human Resources including but not limited to:  Recruiting, Hiring, Onboarding, Employee Relations, Employee Classification, Disciplinary Actions, Terminations, Leaves of Absence, Security and Background checks, Pre-Employment Drug Testing, etc.
  • In conjunction with management, prepare job descriptions, post jobs internally and externally, screen candidates, recruit, hire and onboard staff.  Engage temporary staff as needed.
  • Strategic and workforce planning; ability to research, analyze, make appropriate recommendations and prepare reports for management
  • Knowledge and skill in investigating, reporting and resolving employee related issues
  • Working with the Volunteer Coordinator, develop processes for the recruitment/onboarding of volunteers.
  • Maintain employee records by recording new hires, transfers, terminations, changes in job classifications, increases, tracking vacation and sick time.
  • Ensure Human Resources policies and procedures are compliant.  Assure that the Employee Handbook is compliant and updated at least annually. Communicate policies and procedures to all staff members.
  • Prepare and submit all required reports on a timely basis.
  • Ensures safety and confidentiality of all employee records.  Assures that employee records are maintained according to federal/state regulations.
  • Audit payroll and human resources records regularly to assure that information is correct and up to date.



  • Ensure compliance with all federal and state government requirements dealing with Payroll.
  • Assure that information is accurately entered into the payroll system; check and verify that payroll deductions/withholdings for each pay period area
  • Responsible for the bi-weekly payroll process.  Prepare and distribute (as appropriate) payroll checks using ADP Workforce Now system.
  • Process staff requests for vacation.
  • Work with Finance in preparing journal entries and reconciliations for payroll-related accounts.
  • Prepare and submit accurate and complete payroll reports to appropriate parties on a timely basis.
  • Establish and maintain all payroll records, including quarterly and annual tax returns and W-2’s.
  • In connection with year-end audit, prepare audit work papers related to payroll and support audit-related work to be performed.
  • Ensure 403(b) enrollments and withholdings are processed accurately.  Assures employer contribution is correct and processed timely.
  • Acts as part of the Retirement Plan Committee; prepares all documents for review, takes minutes at meetings and follows-up on open items.
  • Prepares annual compensation and benefits budget with Management and Accounting.



  • Manage the project’s benefits plans (medical, dental, vision, and retirement plans).
  • Assure eligible employees are added timely according to contract and terminated employees are removed timely.
  • Communicates benefits structures to employees; may assist in resolving issues without violating HIPAA law.



  • Ensures all insurance policies are renewed on a timely basis. 
  • Participates in yearly insurance policy reviews with management and broker.



  • Volunteer Coordinator


  • Interacts with all employees as well as vendors, temporary staff and contractors





  • Possess poise, professionalism, diplomacy, teamwork and the ability to interact with people from all walks of life
  • An individual who can contribute to the culture of respect for all individuals and animals
  • A self-starter who can work independently with little or no supervision
  • Understanding of Foundation workflows, policies and procedures which will be used as a model for PetSpace
  • Progressive payroll experience focusing on ADP Workforce Now
  • Strong administrative and organizational skills and attention to detail and accuracy
  • Effective written and oral communication skills with ability to compose routine correspondence
  • Impeccable integrity and ethics
  • Strong team orientation and ability to work interdependently.


Education and Experience:

  • Associate’s Degree (Bachelor’s preferred) plus at least five-seven years of payroll and human resources work experience including office management – or an equivalent blend of education and experience in a non-profit or start-up environment
  • Strong demonstrated knowledge of State and Federal law and regulation dealing with payroll/human resources and benefits
  • Demonstrated proficiency in Microsoft Office Suite and ADP Workforce now; knowledge of payroll reconciliation processes

Working Conditions:

  • Works primarily in a business office – use of computers requires hand/wrist motion and visual focus – concentrated attention to detailed written documents
  • Local Travel may be required
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