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Human Resources Manager - Part Time

Butler Rubin


Location:
Chicago, Illinois 60654
Date:
03/06/2017
Job Type:
Employee
Job Status:
Part Time
Shift:
1st Shift
Categories:
  • HR Generalist
  • Administrative
  • Benefits
  • Communications
  • Compensation
Butler Rubin
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Job Details

The Position

The part-time Human Resources Manager is a significant administrative position in this mid-size law firm. The duties encompass all areas of human resources management.

 

Key Organizational Relationships

The Human Resources Manager interacts with all employees.  It is a high-visibility position that plays a significant role in the administrative workings of the firm. 

The Human Resources Manager reports to the Chief Operating Officer and will interact with attorneys and administrative professionals and coordinate directly with the Director of Finance, the Director of Paralegal Services, the Director of Office Services and to a lesser extent with the Director of IT and the Director of Marketing.

 

Essential Position Responsibilities

The duties and responsibilities include: 

Human Resources:

  • Coordinate new hire orientation
  • Oversee recruitment and  hiring processes including  completion of applications and background checks
  • Maintain personnel files
  • Ensure compliance with Federal and State posting requirements
  • Manage unemployment insurance
  • Ensure compliance with FMLA
  • Manage employee handbook
  • Provide counseling and support with respect to performance management issues
  • Administer compensation processes
  • Administer employee termination processes and provide employee support
  • Investigate allegations of harassment or discrimination
  • Provide access to online employee resources
  • Provide data for various salary surveys
  • Benefits Administration:

    • Oversee process of selection of,  as well as manage firm insurance plans including Health and Prescription Drug, Dental,  Life/AD&D, STD and  LTD
    • Manage third party administrators
    • Manage tax-savings plans including HRA and Commuter Expense Reimbursement
    • Manage COBRA benefits
    • Ensure HIPPA compliance

    Payroll:

    • Administer bi-monthly payroll process
    • Ensure transfer of funds to payroll account
    • Prepare and remit 401(k) payroll contributions
    • Track vacation and sick time balances
    • Prepare Federal and State tax deposits
    • Manage process of W-2 production and distribution
    • Complete annual salary audits
    • Ensure compliance with changing payroll and tax laws

 

 

Requirements

A minimum of four years of previous relevant experience is required across the domains of Human Resources, Benefits Administration and Payroll.

Education:   A BA/BS is required.  Coursework in human resources and/or business management is a plus. 

Traits: The successful of Human Resources Manager will be outgoing with a sense of humor, a sense of responsibility to the firm and its people, and strong communication and interpersonal skills.  She/he will thrive in a deadline-driven, high-pressure, fast-paced environment.  She/he will have stellar oral communication skills, good judgment, and the ability to delegate.  Strong time management skills and the ability to juggle shifting priorities are required.   Strong business acumen and decision-making skills are vital.  The desirable candidate will be able to complete tasks, meet deadlines, and anticipate needs.  She/he will be able to see the big picture, as well as the nuances and details.  Flexible and able to deal with a variety of personnel, this individual will successfully interact with people at all levels, ages, and circumstances.  She/he will be a good judge of people and know how to get the most out of individuals.  This good listener will also be patient, flexible, and smart.  She/he will be discreet and value confidentiality.  The ideal Human Resources Manager will exhibit the qualities of integrity and trustworthiness and will instill confidence in others.  

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