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Human Resources Recruiter

Best Friends Animal Society

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Full Time
  • Employment/Recruitment
Best Friends Animal Society
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Job Details

Location: Remote/Telecommute

Curious, enthusiastic professionals thrive at Best Friends!  We love our work and are dedicated to our mission. The only way to reach our goal to Save Them All is through the work of our people. We are looking for our next bright, energetic, inquisitive addition for the recruitment team. We want someone who is organized, proactive, enthusiastic and does not rattle easily. We're looking for someone who has the right skills, but most importantly, someone who's authentic and kind.

Position Summary: Best Friends Animal Society is looking for an HR Recruiter with full-cycle recruiting experience, from sourcing and attracting candidates to interviewing and taking candidates through the hiring process. This recruiter will collaborate with hiring managers and proactively identify future hiring needs. This recruiter should also be able to attract candidates using various sources, such as social media networks and following up on employee referrals. 

Our ideal recruiter has a solid understanding of HR and the recruiting process combined with work experience in screening, interviewing and assessing candidates. Ultimately, the responsibilities of the Recruiter are to ensure we attract, and hire the best employees who bring a strong skill set and are a great fit into our special culture.

Best Friends recruiters work independently and as a team to develop and implement recruiting, hiring, training programs and processes that reflect Best Friends' philosophy and mission, enabling the organization to recruit and retain the talent needed to achieve its strategic goals.


Recruiting & Hiring 

  • Organize and maintain daily workload to carry out all functions of the recruiting and hiring process from position requisition through new employee's first day of work
  • Manage all back-end data systems for information accuracy, including but not limited to, the Help Desk Position Requisition Form (PRF) and Personnel Action Form (PAF) system and our Applicant Tracking System and notify Recruiting Manager of any discrepancies or requests outside the scope of normal business practices that need high-level resolution
  • Work with hiring managers and HR Specialist to help them craft job descriptions that include specific competencies against which to compare candidates as well as future performance
  • For each open position, partner with hiring manager to determine requirements for each position and qualities of an ideal candidate, developing a strategic recruitment strategy
  • Determine search strategy and post positions that will attract top talent and maximize culture fit, implementing strategic advertising, and perform searches for qualified candidates according to relevantjob criteria, using computer databases, networking, Internet recruiting resources, non-profit and animal welfare publications, cold calls, media, recruiting firms, and employee referrals
  • Promote job opportunities internally; foster and support internal applicants transparently, recognizing employee development potential
  • Review and develop interview guides and questions; assist hiring managers with interview best practices
  • Review applications and pre-screen applicants, conduct initial interviews; inform candidates about facilities, operations, benefits, and job or career opportunities
  • Refer applicants to hiring personnel in the organization, making hiring recommendations when appropriate
  • Arrange for onsite interviews and provide travel arrangements as necessary
  • Advise hiring managers of pre-hire processes and conduct or arrange for assessments, reference, background and MVR checks when appropriate on applicants
  • Draft offer letters through coordination with the hiring manager
  • Hire applicants and authorize paperwork assigning them to positions
  • Oversee administrative support staff in work processes relating to recruiting and hiring

Onboarding & Training 

  • Mentor managers and employees on staffing policies, procedures, and other HR functions as needed
  • Work with HR Specialist to plan new-hire or 2-week orientations
  • Collaborate with team on training topics and needs; help design training curriculum and/or conduct trainings as needed for best hiring practices

Collaboration & Networking 

  • Remain knowledgeable of best practices and work with team to determine and implement appropriate recruiting techniques to attract the highest-quality candidates who fit the Best Friends culture
  • Establish and maintain relationships with hiring managers to stay abreast of current and future hiring and organizational needs
  • Work with Communications staff to leverage job postings through existing organization marketing platforms, including but not limited to social media and the Best Friends magazine
  • Build relationships and identify cross over with Volunteer and Visitor Engagement Division developing volunteers and interns as a talent source
  • Coordinate across the organization to identify conferences staff regularly attend to develop recruitment leads and promote job opportunities
  • Create relationships with universities, community colleges and technical schools and post positions on websites
  • Address civic and social groups and attend conferences to disseminate information concerning possible job openings and career opportunities
  • Assist with determination of annual budget needs
  • Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers and promotions
  • Manage relationships with external vendors
  • Reconcile credit card statement and track advertising budget
  • Attend Best Friends events and represent HR on committees as needed
  • Other duties as assigned


Skills and Experience:

  • 2+ years experience in recruitment services
  • Bachelor's Degree desired
  • Marketing, sales, promotional and human resources experience a plus
  • Principles, theories, and practices of recruitment & selection, negotiation, employee relations, personnel/human resource management and job classification and/or job analysis
  • Excellent written and verbal communication skills, comfortable talking in a group setting, making presentations or facilitating a discussion.
  • Demonstrated ability to be organized, proactive in follow-up and follow-through; continual attention to detail and ability to juggle multiple competing tasks, projects and demands
  • Must be able to work in a fast-paced environment with demonstrated ability to make sound judgments and effectively solve problems in a professional manner
  • Strong interpersonal skills; ability to handle sensitive and confidential information appropriately
  • Extensive knowledge of Best Friends culture and operations a plus
  • Must be able to gain credibility with all levels of employees quickly
  • Proficient with computer data entry, various databases, Word, Excel, PowerPoint, Google Mail, Google Calendar and Google drive, ADP, GoToMeeting; comfortable learning and becoming proficient with new systems that are introduced by the company
  • Ability to articulate and advocate Best Friends' mission and position on issues

 Physical Requirements:

  • Ability to see and sort a variety of printed and online information
  • Work at a computer and/or on the phone for extended periods of time with repetitive typing, arm and hand motion
  • Some travel required

Best Friends Animal Society is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to their race, color, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, domestic partner status, or medical condition.


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