Sign In
 [New User? Sign Up]
Mobile Version

Human Resources & Specials Projects Coordinator

City of Hyattsville


Location:
Hyattsville, Maryland 20740
Date:
05/26/2017
2017-05-262017-06-25
Job Type:
Employee
Job Status:
Full Time
Shift:
1st Shift
Categories:
  • Administrative
  • HRIS
  • Training/Development
  • Other
City of Hyattsville
  •  
  • Save Ad
  • Email Friend
  • Print
  • Research Salary

Job Details

CITY OF HYATTSVILLE CLASS SPECIFICATION     

Coordinator, Human Resources & Specials Projects

FLSA Status: Non-Exempt   Grade: 112   Position Closes: June 10, 2017

Salary Range:  $45,000 - $49,179 (commensurate with experience)

40 hours per week and Benefit Eligible – No Relocation Funds Available

_________________________________________________________________

NATURE OF WORK

The Coordinator for Human Resources and Special Projects is responsible for performing HR related duties and works for the HR Director and City Administrator coordinating special project assignments.  This position carries out assigned responsibilities in the following functional areas:  benefits administration, employee relations, training, onboarding and orientation, recruitment functions, and special project assignments as directed.

The incumbent performs complex clerical and administrative duties within the Human Resources Department, such as record keeping, special project assignments, and routine correspondence that require considerable independence and initiative.  This is a highly confidential work area and incumbent must conduct themselves in a professional manner at all times and files must be maintained in compliance with applicable legal requirements.  Work is performed under general supervision and the position reports to and serves as an assistant to the Director of Human Resources.  Special Project assignments will be coordinated through the Director of Human Resources.

This is a full-time position of 40 hours per week.  Standard hours are Monday through Friday, 8:30 to 5:00 p.m., and is benefit eligible.

ESSENTIAL JOB FUNCTIONS

The following duties are typical for this position.  They are not to be construed as exclusive or all-inclusive. Other duties may be required or assigned.

  • Operates a computer for the purpose of entering, retrieving and manipulating data within department information systems and databases and will be a key individual in the HR Enterprise Resource Planning implementation process.  Enters information, initiates queries of database, and prints reports as requested. Reviews information to ensure accuracy and completion; and analyzes data for the purpose of preparing requested reports and documents.
  • Researches, analyzes, coordinates, organizes, recommends and /or implements plans and activities to complete Special Projects as prioritized and directed by the City Administrator.
  • Assists in organizational training and development activities.
  • Prepares correspondence, memoranda, notices, reports, advertisements, and other documents which may involve developing and/or modifying formats; researching information for incorporation into reports and documents; composing letters and text; and/or designing layout.
  • Posts all open positions and manages follow-up communication with all applicants, including interview set-up or close-out letters.
  • Maintains electronic log of all employment applications for the City.
  • Maintains personnel, medical, workers’ compensation, and other confidential files in compliance with applicable legal requirements.  Keeps employee records up to date by processing status and benefit changes in a timely fashion.
  • Verifies and arranges for payment of all invoices that pass through the Human Resources department.
  • Responds to telephone, e-mail and in person requests for information regarding HR programs.  Communicates diplomatically with all customers, including all department directors, employees, citizens, and applicants.
  • Conducts pre-screening of applicants, conducts reference checks, and may participate in the interviewing process. 
  • Conducts all on-boarding paperwork and orientations.
  • Plans, promotes and coordinates Open Enrollment, All-Hands meetings, the Customer Service/Satisfaction Program and any other HR employee-focused events that evolve. 
  • Will assist with the FMLA applications and correspondence, including verification of information or follow-up.
  • Responsible for Workers’ Compensation and Local Government Insurance Trust reporting, files, and follow up.
  • Performs benefits administration to include claims resolution, and communicates benefits information to employees.
  • May assist in conducting written or phone surveys for Human Resources or Special Project assignments.
  • Maintains up-to-date knowledge of human resource matters in the public sector through participation in seminars, membership in IPMA-HR or SHRM, reading professional literature, etc.

 

Requirements

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS

  • Considerable knowledge of office terminology, clerical procedures, practices, and office equipment.
  • Considerable knowledge of terminology pertinent to the Human Resources department's programs and activities. 
  • Considerable knowledge of procedures for entering, retrieving and manipulating data in an automated Enterprise Resource Planning information system and program generally used by a Human Resources department, including Microsoft Excel and Word.
  • General knowledge of City and department administrative procedures.
  • Considerable knowledge of Human Resources policies, regulations, and laws that would pertain to City operations, such as FLSA, FMLA, COBRA, HIPAA, ADA, EEO, etc.
  • Must be proficient in Microsoft Office Suite programs/applications. 

 PHYSICAL REQUIREMENTS

  • Ability to routinely use standard office equipment such as laptop computers, photocopiers, and smartphones.
  • Ability to drive between City buildings and to various meetings outside the City as directed.
  • Ability to bend, stoop, and lift 10 pounds.
  • This position operates in a professional office environment.

 

LANGUAGE ABILITY & INTERPERSONAL COMMUNICATIONS

  • Ability to maintain confidentiality in all aspects of the position.
  • Ability to develop and prepare correspondence, reports, records, and other documents.
  • Ability to provide and apply department and program policies and procedures for the purpose of responding to inquiries, processing paperwork, preparing correspondence, reading and writing reports.
  • Ability to read manuals, correspondence, general files, policies and procedures for the purpose of assisting employees and supervisors concerning benefits and other personnel issues.
  • Ability to read and follow oral and written instructions.
  • Ability to communicate effectively with all levels of employees and provide courteous assistance to department customers, clients and visitors.
  • Ability to maintain confidentiality in all activities.

 

 ACCEPTABLE TRAINING AND EXPERIENCE

A Bachelor’s degree in Human Resources or related field and a minimum of three years of progressively responsible experience, preferably in a municipal Human Resources office or department; or an equivalent combination of training and experience which provides the required knowledge, skills and abilities for this position.   Designation as SHRM-SCP, SHRM-CP, PHR or SPHR, or IPMA-HR CP is desirable.


ADDITIONAL INFORMATION: Please note that this description is not intended to describe all the duties associated with this position and the City in its sole discretion reserves the right to modify the duties of the position.

The City of Hyattsville is an Equal Opportunity Employer without regard to race, color, religion, national origin, sex, ancestry, marital status, age, sexual orientation, disability, political or union affiliation.  Applications may be picked up at the Hyattsville City Administrative Office, 4310 Gallatin Street, Hyattsville, MD, at the 3rd floor reception area, Monday thru Friday, 8:30 a.m. to 5:00 p.m. The application is also available for download at www.hyattsville.org. Questions on this vacancy may be directed to Vivian Snellman at 301-985-5043.  Or fax cover letter, resume and application to 301-985-5007.

NOTE:  Candidates are to provide cover letter, resume, and City application for consideration.


SHRM provides content as a service to its readers and members. It does not offer legal advice, and cannot guarantee the accuracy and stability of its content for a particular purpose. Disclaimer