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Legislative Human Resource Administrator

Office of Legislative Research and General Counsel


Location:
Salt Lake City, Utah 84114
Date:
11/13/2017
2017-11-132017-12-13
Job Type:
Employee
Job Status:
Full Time
Categories:
  • Administrative
  • Benefits
  • Compensation
  • Consultant
  • Employee Asst. Programs
Office of Legislative Research and General Counsel
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Job Details

Position Summary: The Utah Legislature is hiring for a new position of Legislative Human Resources Administrator. This person will serve as the sole Human Resources person for the legislature and it’s five legislative staff offices. The Utah Legislature is seeking a human resources administrator who will provide high-quality human resource services to the Legislature’s five employment units:  the Utah House of Representatives, the Utah Senate, the Office of the Legislative Fiscal Analyst, the Office of the Legislative Auditor General, and the Office of Legislative Research and General Counsel.  The incumbent will report to the Legislative Services Management Council, a committee composed of the Senate chief of staff, the House chief of staff, and the directors of each of the three staff offices as voting members and the Legislature’s general counsel as a nonvoting member.

Pay range: $52.00 - $62.50 ($110,000 - $130,000)

 

Position Qualifications: A candidate for the human resources administrator must have the following qualifications:

  • A Bachelor’s degree (Master’s preferred)
  • SPHR[1] or SHRM-SCP[2] certification
  • At least 5 years’ experience in a professional human resource position
  • Demonstrated management skills
  • In-depth knowledge of human resource principles
  • Excellent communication and interpersonal skills
  • Knowledge of applicable state and federal employment laws
  • Experience developing and implementing human capital strategies
  • Ability to work under pressure and handle difficult situations
  • Knowledge of state and federal employee benefits that are or may be available to legislative employees


[1] Senior Professional in Human Resources (SPHR)

[2] Society for Human Resource Management Senior Certified Professional (SHRM-SCP)



Primary responsibilities:

  • Ensure the compliance of all five legislative entities with federal and state legal requirements and policies (Including I-9 and E-Verify compliance). 
  • Act as Legislature’s liaison with the Executive Branch Department of Human Resource Management. 
  • Take responsibility for employment discrimination and Workplace harassment compliance (acting as compliance officer, revising policies, conducting training, and working with legal counsel when complaints are made) and Americans with Disabilities Act compliance, both with the public and employees (acting as compliance officer, creating or revising policies, conducting training, and working with legal counsel when complaints are made).
  • Review and advise about the legality and sufficiency of Legislative Management and individual office personnel policies.
  • Make human resource recommendations to legislative managers and, when requested, assist and provide technical expertise to management in employment evaluations, grievances, complaints, and lawsuits, and in imposing corrective or disciplinary actions as needed, including assistance with terminations.
  • Respond to questions from legislative employees regarding benefits, payroll, and policies.
  • When requested, administer and process legislative employee benefits and payroll.
  • Post job announcements.
  • Conduct entrance and exit conferences.
  • Receive complaints from legislative employees and discuss with chiefs of staff, directors, and general counsel about what, if any, action is necessary.
  • Provide general advice about human resource and personnel matters to directors, chiefs of staff, and other legislative supervisors.
  • Monitor, research, and remain current on federal and state laws and regulations relating to personnel requirements applicable to legislative employing entities and periodically advise the Legislative Services Management Council of those requirements. 
  • Work closely with Legislative General Counsel or designee to protect legislative branch from liability and litigation.
  • When requested by chief of staff, director, general counsel, or other legislative supervisor, assist with other personnel functions such as preparing job announcements, drafting job descriptions, sorting resumes, advising or participating in employee discipline matters, etc.
  • Perform other duties as directed or assigned by the Legislative Services Management Council.

 

  •  Restrictions:
    • May not interfere with the day-to-day management of each entity.  
    • Absent a specific request from a chief of staff or director, may not be involved: in interviewing or making decisions about which person(s) to employ; or in deciding what and whether sanctions to impose on employees that need to be disciplined.  

Requirements

Basic Job Requirements:

  • Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
  • Risks are those found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
  • The five employment units participate in E- Verify.
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