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Payroll Administrator

W.W. Norton & Company, Inc.

New York, New York 10110
Job Type:
Job Status:
Full Time
  • Administrative
  • Compensation
W.W. Norton & Company, Inc.
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Job Details

W.W. Norton & Company is seeking a Payroll Administrator to join the Human Resources department. As a member of the HR team, the Payroll Administrator is responsible for preparing, processing, and balancing bi-weekly payroll for 350+ employees. This individual also performs administrative duties relating to compensation and benefits, including payroll and benefits spreadsheet preparation and benefit invoice auditing.


Other Essential Job Responsibilities Include:

  • Critically review and analyze current payroll, benefits and tax procedures in order to recommend changes leading to more efficient, best-practice operations.
  • Answer employee inquiries relating to payroll.
  • Maintain department reports, records and excel logs.
  • Coordinate data collection to process payroll and distribute related payroll reports.
  • Investigate and correct errors related to payroll in a timely manner.
  • Audit W-4s, payroll balance sheets, YTD earnings, time sheets and invoices and resolve errors prior to payroll processing.
  • Complete employment verifications.
  • Run and distribute daily/weekly reports to the finance department.
  • Handle year-end reporting for US and Canada including ACA filing and W2 distribution.
  • Process employee hires and terminations in ADP.
  • Assist with other projects related to payroll, including audits throughout the year.
  • Data entry and other administrative support tasks as assigned, such as filing, copying, shredding and organizing.

Please note - this job description is not designed to cover all activities required of the employee.


Required Qualifications:

  • 2-4 years’ experience processing high volume, multi-state payroll (U.S.).
  • Experience with Canadian payroll a plus.
  • Extensive knowledge of ADP (Payroll and Time and Attendance systems).
  • Should possess solid understanding of general accounting and taxes as it relates to payroll administration, and of internal processes related to payroll administration.
  • Working experience of payroll tax at the federal, state and local levels.
  • Strong knowledge of wage & hour, FLSA, and other legal requirements pertaining to payroll.
  • Must exhibit strong personal integrity and be capable of working with sensitive information and keeping sensitive information confidential.
  • Attention to detail and the ability to maintain a high level of accuracy under pressure.
  • Proficiency in Microsoft Office Suite is essential.
  • Must possess excellent verbal and written communications skills.
  • Employment eligibility to work in the US is required.
  • Ability to work full business hours from Norton’s NYC office.

About Norton: 

W. W. Norton & Company is the oldest and largest publishing house owned wholly by its employees. W. W. Norton & Company strives to carry out the imperative of its founder to “publish books not for a single season, but for the years”.  In college publishing, that imperative applies not only to books, but also to an ever-growing list of essential print and digital supplements that support teaching and learning. For more information about the Company, visit us online at:

W.W. Norton & Company is an equal employment opportunity employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, national origin, marital status, disability, sexual orientation, or any other protected factor.

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