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Payroll & Benefits Partner

Fleet Landing


Location:
Atlantic Beach, Florida 32233
Date:
07/11/2017
2017-07-112017-08-10
Job Type:
Employee
Job Status:
Full Time
Categories:
  • Benefits
  • Compensation
  • HRIS
  • Employee Relations
  • Administrative
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Job Details

RESPONSIBILITIES:
Responsible for providing a variety of human resources services including processing payroll, administering the various components of the staff benefits program and providing Human Resources support for Senior Directors, Department Managers and Staff Members. 
 
DUTIES:
  1. Supports the mission, vision, and core values of Fleet Landing.
  2. Assures that Residents’ rights to fair and equitable treatment, self determination, individuality, privacy, property and civil rights, including the right to register complaints, are followed.
  3. Follows all established safety procedures and precautions.  Reports all unsafe/ hazardous conditions, and/ or defective equipment to Manager.  Reports all incidents/accidents, no matter how minor, to Manager.
  4. Manages workflow to ensure all payroll transactions are processed accurately and timely.
  5. Reconciles payroll prior to transmission and validates confirmed reports.
  6. Processes current garnishments of pay for staff child support, bankruptcies, liens, etc.
  7. Performs accurate and timely year-end reporting when necessary.
  8. Maintains payroll to include maintenance of staff member records, processing timesheets, paychecks, federal and state payroll taxes, miscellaneous deductions, etc.
  9. Researches and resolves discrepancies with payroll and/or benefit information and/or documentation for the purpose of ensuring accuracy of reports, staff payments, and invoicing.
  10. Champions all HRIS systems, and implements/recommends improvements for seamless integration.
  11. Prepares and distributes written, verbal and online information to inform staff of benefit programs such as insurance plans, 401k retirement savings plan and employer sponsored activities.
  12. Participates in new hire Orientation; assists with training staff and management on benefits, payroll policies, and online enrollment/systems utilization.
  13. Maintains extensive contact with staff in relation to their benefits and the processing of these benefits, and their pay.  Must be able to establish trusting and cooperative relationships due to the confidential nature of information.
  14. Plans/executes Staff Health Fair events and Annual Open Enrollment process.
  15. Performs reconciliation and balancing of invoices for group health, life insurance and any other invoices that may fall within the scope of Human Resources, payroll or staff benefits.
  16. Maintains staff member data base, entering and deleting all deductions in payroll for staff members enrolling and terminating benefits.
  17. Acts as liaison between staff members and insurance representatives.
  18. Conducts/completes compensation and benefit surveys, to aid in ensuring competiveness in the market.
  19. Administers 401k retirement plan.
  20. Assists with all incident reports and workers’ compensation incidents; maintain workers’ compensation files and reports; coordinates between carrier, injured worker and department supervisor.
  21. Administers FMLA, tracks time off and generates correspondence.
  22. Ensures compliance with ACA reporting and procedural requirements.
  23. Maintains OSHA 300 log monthly and prepares annual report.
  24. Prepares and files annual EEO-1 Report.
  25. Tracks/monitors Paid Time Off (PTO) and ensures accuracy of accruals.
  26. Ensures compliance with 401k and Workers Compensation audits; provides supporting documentation and/or information on internal processes and compliance practices
  27. Maintains all active staff and COBRA enrollment records for the group health program.
  28. Develops human resources solutions by collecting and analyzing information; recommending courses of action.
  29. Completes special projects by clarifying project objective; setting timetables and schedules; conducting research; developing and organizing information; executing results.
  30. Prepares reports by collecting, analyzing, and summarizing data and trends.
  31. Protects organization's value by keeping information confidential.
  32. Complies with federal, state, and local legal requirements by studying existing and new legislation; anticipating legislation; enforcing adherence to requirements; advising management on needed actions.
  33. Supports staff member relations and functions.
  34. Answers incoming telephone calls and assists walk-ins as needed.
  35. Performs other duties as assigned by the Senior Director of Human Resources.

Requirements

JOB KNOWLEDGE:
Thorough knowledge and practical experience with payroll processing/regulations, benefits administration/compliance, 401k plan administration, workers compensation administration, unemployment, FMLA, ACA, and general employment laws. Proficiency in MS Office applications, especially Excel, required. Knowledge of Paycor or similar Payroll/HRIS system preferred. Must possess strong interpersonal, organizational and time management skills.
 
SPECIAL DEMANDS:
Possesses a genuine interest in caring for and serving older adults while participating as a team player.  This position involves regular work with sensitive information of importance requiring a high degree of confidentiality that, if disclosed, may be detrimental to the Company’s interest. Communicates effectively in English both verbally and in writing. Makes mature judgments, functions independently, is flexible, has personal integrity, and works effectively with the Residents (as needed), staff and support agencies.
 
PHYSICAL DEMANDS:
Must be able to move intermittently throughout the work day. Performs activities such as grasping, lifting and reaching. Performs light physical work, frequently exerts up to 10 pounds of force and up to 20 pounds on an occasional basis.
 
REPORTING TO WORK:
Reports for work on time according to schedule and adheres to the Attendance Policy. Adheres to the Appearance Standard Policy and reports to work in appropriate attire or uniform while maintaining professional grooming standards. 
 
QUALIFICATIONS:
 
Minimum Education Required:
Bachelor’s degree preferred in Human Resources or related area and/or a minimum of three (3) years experience in Human Resources including payroll and benefits.
 
Employment Variables:
May be required to work more than eight (8) hours a day and occasional weekends and holidays.
 
Supervision:
Works under the supervision of the Senior Director of Human Resources.
 
WORKING CONDITIONS:
Subject to frequent interruptions.  Deals with public and staff under all conditions.

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