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Payroll Specialist / Human Resources Assistant

The Park School of Baltimore

Baltimore, Maryland 21208
Job Type:
Job Status:
Full Time
  • Administrative
  • Benefits
  • Employment/Recruitment
  • HR Generalist
  • HRIS
The Park School of Baltimore
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Job Details

Processes payroll and provides support for the Human Resources Office in the areas of benefits administration, employee records maintenance, recruitment, on-boarding and performing a full range of moderate to complex administrative assignments. This is 12-month, full-time, non-exempt position.


Payroll Functions

  • Performs all activities necessary to process semi-monthly payroll and maintains related records.
  • Performs HRIS data entry to set up new hires, process personnel changes, and enroll in benefits.
  • Verifies that all tax reports are filed by the payroll vendor and responds to all related payroll tax issues.  
  • Performs routine maintenance to ensure accuracy and integrity of the payroll and HRIS databases.
  • Prepares annual ACA 1095 forms.
  • Maintains accurate records of plan enrollments, personnel transactions and stores/files as required.
  • Prepares and electronically transmits the semi-monthly contribution reports for the 403(b), 457, FSA and HSA plans.
  • Assists with the preparation of the annual Form 990, plan audits, and other annual processes.
  • Reviews leave balances, usage and overtime.  Sends reports to management as required.
  • Distributes paychecks, pay statements, W-2’s and 1095 forms.

Human Resource Functions

  • Assists with recruitment and onboarding including: updating job descriptions and posting open positions, screening candidates, scheduling interviews, conducting reference checks, preparing employment letters, collecting hire materials and orienting new employees.
  • Benefits Administration: assist employees with benefit enrollments and changes, track various eligibility periods, track leaves of absences and deductions owed for 10-month employees, disseminate information, respond to benefit questions, and assist with annual Open Enrollment process.
  • Maintain personnel files and other records in compliance with labor laws and regulations, perform employee record audits and maintain proper storage according to retention schedules.
  • Update new hire and benefit materials and maintain HR web pages.
  • Complete Verification of Employment requests.
  • Respond to Unemployment Insurance requests for separation information.
  • File Notices of Injury with Workers Compensation carrier.
  • Assist with new HRIS implementations, and perform data entry as assigned.
  • Reconciles monthly benefit bills, produces quarterly billing schedule and prepares retiree insurance billing.
  • Coordinate meetings, trainings and surveys.
  • Other administrative duties, as assigned.


  • 40 hours per week, Monday through Friday, 8:30 a.m.–5 p.m.





Education and Experience

  • Bachelor’s degree in Human Resources or related field and/or two to four years’ relevant payroll and HR experience.
  • SHRM certification
  • Experience with ADP payroll preferred.

Job Knowledge, Skills and Abilities

  • Extensive experience and proficiency in using standard MS office.
  • Knowledge of Human Resources practices and applicable labor laws.
  • Experience and strong proficiency with databases.
  • Excellent verbal and written communication skills.
  • Excellent organizational skills.
  • Knowledge of administrative procedures, and ability to operate standard office equipment.
  • Ability to work in fast paced environment, work well under pressure, and manage competing priorities.
  • Maintain absolute confidentiality and professionalism.


  • Required to sit for long periods of time.
  • Infrequent light physical effort required.

Supervisory Responsibilities: none

The Park School does not discriminate against employees or applicants for employment on the bases of race, color, national or ethnic origin, religions, ancestry, gender, gender identity and expression, sexual orientation, age, marital status, or any physical or mental disability unrelated to a reasonable performance of an employee’s duties.

Send cover letter, resume, and salary requirements.
Email (preferred):
Mail: Human Resources, The Park School of Baltimore, 2425 Old Court Road, Baltimore 21208

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