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PT AP/AR Administrator with HR Experience

Boca West Master Association


Location:
Boca Raton, Florida 33434
Date:
03/09/2017
Job Type:
Employee
Job Status:
Part Time
Shift:
1st Shift
Categories:
  • Administrative
  • Benefits
  • Employee Relations
  • Employment/Recruitment
Boca West Master Association
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Job Details

This is a part-time position working less than 30 hours per week. We are a small office of about 80 employees. Salary will commensurate with experience. 

 

This position reports to the Accounting/Business Administrator for payroll, AP/AR, and to the Executive Director for all HR issues. This position will also be responsible for understanding the Boca West Master Association’s policies and procedures, goals, and standards and to keep communication lines open to the Accounting/Business Administrator, Executive Director, and Department Managers. As the AP/AR Administrator you will be responsible for bookkeeping, clerical and administrative duties related to accounting. Review and process invoices and check requests. Assist vendors with questions and problems involving invoicing and payments. Make calls regarding collections monitors and orders office supplies, prepare check runs, reconcile and process credit card statements.

 

This position also carries out responsibilities in the following Human Resource areas: benefits administration, employee relations, training, performance management, onboarding, 401(k) administration duties, recruitment/employment and employment law compliance.

 

 

AP/AR RESPONSIBILITIES

 

  • Reviews and processes invoices and check requests for payment.

  • Ensures proper accounting codes, sign-offs, discounts and payment terms are accurate.

  • Process credits and adjust invoices as needed.

  • Maintains filing system of accounts payable vendor files and other financial records such as check registers, invoices for vendors, and batches.

  • Assist vendors with questions and problems involving invoicing and payments.

  • Responds to questions and makes calls regarding collections.

  • Assist Accounting/Business Administrator with month-end and year-end closing.

  • Prepares villages’ annual coupons and maintenance assessments.

  • Bills and enters all charges for transponders.

  • Monitors and orders office supplies.

  • Opens and distributes mail to the departments.

  • Reconcile and process credit card statements.

  • Assist with all mailings.

  • Prepare check runs.

  • Prepares Accounts Payable reports.

  • Reconciles monthly statements from vendors.

  • Process commissions and royalty income from vendors (ie cable and security).

  • Prepares bank deposits.

  • Must possess strong communication skills (oral and written) and organizational skills.

  • Knowledge of basic accounting and office practices.

  • High attention to detail.

  • Strong time management skills to meet deadlines.

     

    HUMAN RESOURCE RESPONSIBILITIES

  • Must have strong problem solving and conflict resolution skills.

  • Keep current on human resource law, updates, and issues through subscription to appropriate publications, webinars and seminars.

  • Work closely with BWMA health insurance providers to ensure that all compliance with regulations are met and enrollment meetings are held as required.

  • Conduct recruitment for open positions.

  • Process all new hires.

  • Process open enrollment, employee requests, and changes to health coverage in a timely manner. Timely procurement of annual benefits’ comparisons is a critical part of this position.

  • Employee relations – conduct investigations of employee complaints or concerns, advise staff about steps of progressive discipline system and counsel managers on employee issues. Follow through from beginning to end with each case.

  • Work closely with BWMA 401(k) provider and company trustees to ensure that compliance with all regulations are met, enrollment meetings are held as required and proper record of attendance at such meetings is maintained.

  • Maintain and update all pertinent information, per legal requirements, including but not limited to I-9 forms, driver’s licenses, and emergency contact information.

  • Update employee manual and other company policies as needed.

  • Arrange for periodic training within respective departments and develop training programs as needed.

  • Process worker’s compensation when an injury to an employee has occurred.

  • Assist Accounting/Business Administrator with the Worker’s Comp. schedule for the fiscal year audit.

  • Assist Accounting/Business Administrator with payroll processing as required.

  • Maintain accurate employee files separating personal and confidential as required by law for all employees.


Requirements

Minimum two-year college degree and work experience. Advanced computer competency including Word, Excel, and TOPS. Knowledge of accounting practices, policies and procedures. Knowledge of business English, math and accounting. Must be able to conduct self-audit to increase accuracy and productivity. Ability to multi-task and prioritize in a deadline driven environment to manage the day-to-day flow. Must maintain a high level of confidentiality. Excellent research and follow-up skills. Have the ability to work independently while being part of a team-oriented environment. Have the ability to tell when something is wrong or is likely to go wrong. This position does involve problem solving and escalating issues that may arise.

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