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Senior Benefits Analyst

Woods Hole Oceanographic Institution


Location:
Woods Hole, Massachusetts 02543
Date:
11/13/2017
2017-11-132017-12-13
Job Type:
Employee
Job Status:
Full Time
Shift:
1st Shift
Categories:
  • Benefits
  • HRIS
Woods Hole Oceanographic Institution
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Job Details

The Human Resources Department is currently searching for a Senior Benefits Analyst / Sr. HR Partner Benefits (Team Lead) to join their team. This is a regular, full-time, exempt position, and is eligible for benefits
 
JOB SUMMARY:
 
The ideal candidate possess strong technical and depth of knowledge of employee health and welfare and retirement programs, compliance and applicable analysis and performs a variety of complex, technical and professional work in analyzing and implementing the various components of the employee health and welfare, retirement benefits and deferred compensation programs while maintaining a high degree of confidentiality.  Performs all aspects of employee benefits and benefit administration; resolving insurance issues, reporting and reconciling escalated problems; preparing communications and presenting materials (written and oral presentations); ensuring plan compliance and proper implementation of local, state and federal benefit statutes. Performs all operational and transactional duties required to design, implement and administer employee health and welfare, and retirement benefits.
 
Researches, analyzes, and evaluate benefits programs (H&W and Retirement).  The expectation at this level is that the ideal candidate will exercise more independent thinking and be able to complete projects with little guidance.  The ideal candidate also provides excellent customer service and educates employees and retirees on benefits plans, investigates new benefits programs, improves existing programs, and monitors benefits administration, as well as designs employee benefits plans and provides analytical and technical support in the delivery of the benefit programs.  This position serves as a technical point of contact for assigned functional areas and assists subject matter experts with ensuring data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities. 
 
ESSENTIAL FUNCTIONS:
  • Performs all transactional and tactical duties in relation to administering active and retiree medical, dental, vision, life, flexible spending and retirement benefits. Assist in the counseling and education of employees and retirees regarding the use of benefits.  This may include data entry into a variety of systems.
  • Document and maintain technical specifications and plan requirements related to benefits system administration. Work with HRIS, IS, and vendors to ensure that the system is set up properly to administer plans appropriately and in accordance with plan documents and the regulations.
  • Identifies and recommends improvements to processes, documents, and standard operating procedures, communications and guidelines that result in increased efficiency and presents opportunities to Assistant Director, Benefits.  This may include creating or revising materials used by employees, retirees, and/or staff (i.e. Retirement timeline, Benefits upon Termination, Benefits while on LOA, etc.).
  • Support resolution of employee and retiree benefit issues and identify trends by working with peers, employees, retirees, and carriers; reports any issues, status, and trends to the Assistant Director, Benefits.
  • Ensures all benefit plan documents, summary plan descriptions, booklets and information brochures are accurate and current for dissemination. Involves knowledge of compliance requirements for each document.
  • With direction and guidance, recommend and lead (as directed) benefits system and data requirements to ensure automation, data integrity and ongoing enhancements for benefits program and cost changes.
  • Assist with and lead (as directed) annual plan audits and filings which may include working with External Auditors to provide necessary documents and in reviewing the financial reports for the plans prior to submission to senior management.
  • Effectively collaborate and develop strong working relationships with external and internal constituents such as employee’s vendors, carriers, Payroll/Finance, HRIS and other departments.
  • Assists with biweekly funding of the all plans in an accurate (payroll reconciliation) and timely manner, per the DOL and IRS regulations.
  • Analyze employee utilization of health & welfare and retirement programs, identify trends, and develop benefits related dashboard and provide specific recommendations for review to Assistant Director, Benefits.
  • Analyze bank and financial statements, process payroll contributions, daily recordkeeping, communicate with retirement plan participants, plan administrators, and process various daily retirement plan transactions, complete government forms and compliance testing.
  • Conduct industry-wide benefit surveys, analyze results, and recommend changes to ensure the maintenance of competitive benefit programs.
  • Contributes to the preparation of benefit plan documents, summary plan descriptions, SMM’s, booklets, and brochures being informed and mindful of compliance requirements.
  • Develop employee communications around benefit programs and activities (such as quarterly wellness challenges, enhancements/changes to benefits, Institution Announcements) for distribution in a multitude of formats (Announcements, internal communications, electronic and print materials, etc.).
  • Assist with and lead (as directed) annual benefits activities and projects such as open enrollment, health and retirement fairs, Employee Appreciation Celebration, and other HR projects and/or events.
  • Responsible for contributing to a positive, collaborative team environment in the HR Department. Responsibilities from time to time may involve other disciplines within the HR team to move projects, deadlines and compliance forward.
  • Must maintain a high level of confidentiality.
NON-ESSENTIAL FUNCTIONS:
  • As deemed necessary by supervisor
 

Requirements

DESIRED EDUCATION & EXPERIENCE:
  • B.S./B.A. degree, 7+ years of related experience.
  • CEBS or CBP certification is highly desired
  • Excellent knowledge of principles and practices associated with administering and managing employee benefit programs, project management, and metrics reporting.
  • Practical experience administering benefit plans across all product lines, including but not limited to self-insured health plans, pension plans, and defined contribution retirement plans is required.
  • Knowledge of federal and state benefit laws and regulations including but not limited to such as ACA, DOL, IRS, HIPAA, Section 125, and ERISA and their effect on employer sponsored benefit programs.
The appropriate candidate must have:
  • Highly proficient skills in Excel, Word and PowerPoint
  • Strong oral and written communication skills.
  • Well developed and reliable decision-making, polished oral and written communication skills and the ability to work both independently and as a part of a close team.
  • Attention to detail and proven analytical ability.
  • Strong organizational skills and demonstrated project management capability.
  • Focus on delivering quality customer service.
  • Ability to work collaboratively in a team environment.
PHYSICAL REQUIREMENTS:
 
Physical duties for this position include but are not limited to, ability to lift less than 25 lbs. independently and up to 10 lbs. with assistance; this position is mostly sedentary in nature with occasional standing/ walking and repetitive motion. Occupational requirements include hearing and responding to instructions, communicate effectively, work around and with others as well as alone. Physical duties are subject to change.
 
WHOI is a member of the Higher Education Recruitment Consortium (HERC). We are sensitive to the issues of dual career candidates and we will work with applicants to address them. Please visit HERC - for more information.

WHOI is an Affirmative Action/Equal Opportunity Employer/Disabled/Veterans/M/F. We encourage Veterans and those with Disabilities to apply. Applications are reviewed confidentially. Applicants that require accommodation in the job application process are encouraged to contact us at (508) 289-2253 or email 
eeo@whoi.edu for assistance.
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