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Talent Acquisition Specialist

Sentry Control Systems


Location:
Van Nuys, California 91406
Date:
07/07/2017
2017-07-072017-08-06
Job Type:
Employee
Job Status:
Full Time
Shift:
1st Shift
Categories:
  • Employment/Recruitment
  • Training/Development
Sentry Control Systems
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Job Details

Job Title: Talent Acquisition Specialist

Department: Human Resources/Administration
Reports To: Director, Human Resources
FLSA Status: Non-Exempt

SUMMARY: Under the general supervision of the Director, Human Resources, the in-house Talent Acquisition Specialist provides top-notch customer service to prospective employees throughout the recruiting and on-boarding process.  The accountabilities of this position include, but are not limited to, sourcing, recruiting, screening/interviewing, hiring, and managing on-boarding.  The Talent Acquisition Specialist will manage full cycle recruiting and work in conjunction with the HR and the hiring managers to staff positions from Sales & Marketing Professionals, Administration, HR, Accounting to IT and Field Technicians – Hourly & Salary positions.  This position has no focus or specialty, and will be expected to lucratively source qualified candidates using their network, internet/public postings, or social media.

The Talent Acquisition Specialist will need to fully understand the job profiles – duties, qualifications, and skills, company culture, and any special situations pertaining the specific job openings.  This position requires a want for personal connections, and communication is key – giving and receiving.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to:

 

  • Manage full cycle recruiting processes, and provide follow up and feedback to candidates and hiring managers throughout the process. 
  • Partner with HR on FTE planning and budgets; appropriately process/manage requests for recruiting and hiring submittals.
  • Work in conjunction with HR and the hiring manager to ensure understanding of the job profile and the managers needs and expectations of the job; have periodic meetings with the hiring manager throughout the project, document the requisition file along the way.
  • Must be (become) familiar with Company culture, polices/procedures, internal business applications, compensation plans, and employee benefits.
  • Source and recruit viable candidates using a variety of resources – job postings, social media and network; develop relationships with employees and prospective employees.
  • Use applicable internal resources to place or promote individuals; or, use referral program.
  • Seek out and recommend new ways of sourcing qualified candidates – for specific functions. Identify sourcing tools that attract a diverse pool of talent.
  • Screen/Interview prospective candidates, submit only viable candidates to hiring managers, for review.
  • Build a connection with the prospective candidates; provide top-notch customer service from first connection to the last.
  • Create e-files for each open requisition; ensure compliance for retention of records.
  • Serve as the interface between candidates and hiring managers.
  • Schedule and manage interviewing process alongside hiring manager; work with hiring manager, HR and support staff to coordinate interviews.  
  • Ensure positive, professional interviewing experience for candidates – even if done as via Zoom or in a coffee shop.
  • Provide guidance to hiring manager; when appropriate, assist with effective interview questions – having a good mix of behavioral and technical knowledge questions.
  • Provide advice to assist with hiring decisions.
  • Determine and recommend applicable screening assessments. E.g. MS Office, Accounting knowledge, etc.
  • Ensure offer conversations are complaint with internal policy and budget – work with Manager to ensure consistency on what is communicated to applicants.
  • Partner with HR to facilitate New Hire Orientation.
  • Work closely with Hiring manager to oversee and document on-boarding – from Orientation to end of on-boarding. Depending on position could be anywhere from 3 – 6 months.
  • Provide feedback to HR’s 30/60/90 new hire reviews.
  • Ensure compliance with Equal Opportunity Employer and AAP; review recruiting tactics to ensure no disparate treatment or disparate impact, train managers on “What Not to Ask” – how to get answers about requirements of the job, without crossing the line.
  • Maintain recruiting Dashboards, presentable to Leadership team.
  • Work with business analyst to track cost of recruiting & hiring and other expenses associated with on-boarding; review monthly report with direct Manager, and Quarterly with Leadership.
  • Periodically provide hiring managers with recruiting, interviewing, on-boarding articles or feedback, assisting in their success of hiring and retaining qualified candidates.
  • Other tasks, as assigned.

 

 

 

 

 

 

 

 

Requirements

SUPERVISORY RESPONSIBILITIES - This position has no supervisory responsibilities, but the Talent Acquisition Specialist is expected to lead by example, by outwardly & actively displaying the Core Values in all that they do. 

QUALIFICATIONS - This is an experienced level position within the Human Resources Department. Incumbent is expected to perform at above satisfactory level. 

  • Able to work independently all while keeping others informed of your processes and progress. 
  • Talent Acquisition Specialist will work as liaison between departments and employment candidates; therefore, candidates should be patient and calm to handle requests. 
  • Knowledge of employment law/best practices, effective recruitment processes and strategies, and
  • Incumbent must also demonstrate the ability to follow through/follow up – with all levels of staff; must be able to make proper independent judgment, and follow through, stick to the facts and hold their ground. 
  • To perform this job successfully, the individual must quickly learn Sentry’s ERP software and must be technically savvy.
  • The candidate must have strong computer/computer software and administrative skills and be well organized.
  • Talent Acquisition Specialist must demonstrate confidentiality with HR related matters. 
  • Talent Acquisition Specialist must work, both effectively and efficiently, with members of other departments to accomplish daily tasks.
  • This position requires a person to have good communication skills and to be customer (internal & external) oriented.

 

EDUCATION and/or EXPERIENCE – High school diploma or equivalent and five (5) years of recruiting Experience; or an acceptable equivalent combination of education and experience required, preferably in IT/Service/Construction industry.  Must have intermediate knowledge & experience using Microsoft Office – Excel, Word, PPT, Outlook. 

CERTIFICATES, LICENSES, REGISTRATIONS – Valid Driver’s License, in state of residence; may be required to travel to project locations, remote interviews, seminars, etc., on occasion.  PHR Certification, is a plus.

 

COMPUTER SKILLS – Demonstrate ability to effectively use computer and applicable computer software. Candidate must be proficient in word processing and spreadsheet software, such as Microsoft word & Excel.  Experience with Accounting, ERP, or any other office product software is a plus. 

LANGUAGE SKILLS - Demonstrate ability to read, comprehend and respond appropriately through written or verbal form when required; ability to demonstrate tactfulness when communicating, to include internal communication with staff members of all levels; ability to effectively communicate with a variety of audiences.

MATHEMATICAL SKILLS – Demonstrate ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 

REASONING – Demonstrate ability to effectively apply common sense and follow through to daily tasks; demonstrate ability to work with little or no supervision; demonstrate excellent analytical skills; demonstrate ability to efficiently conduct research and ask appropriate probing questions to complete necessary tasks.

WORK ENVIRONMENT - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job in a typical office environment. The incumbent is located in a busy, open area office. The incumbent is faced with constant interruptions and must meet and speak with others on a regular basis.

PHYSICAL DEMANDS - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit and stand; use phone and headset; use hands, arms, finders to type; answer phones; write; use calculator; demonstrate strength to lift and carry materials weighing up to 10 pounds; demonstrate clear vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.

SENSORY DEMANDS - The incumbent must spend long hours in intense concentration. The incumbent must also spend long hours on the computer entering information which requires attention to detail and high levels of accuracy.

MENTAL DEMANDS - There are a number of deadlines associated with this position, which may cause significant stress. The incumbent must also deal with a wide variety of people on various issues.

REGULAR WORK SCHEDULE – Operating hours are 8am – 5pm; schedule is flexible and dependent of candidate interview requirements. May need to have early morning or late evening interviews, on occasion, when necessary.

 

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